Skip to main content
HomeAboutServicesCase StudiesNews & InsightsPricingContact中文
Home/Help Center/Document Preparation

Document Preparation Guide

Learn about document requirements and preparation guidelines for different legal services

General Document Requirements

Identity Documents

  • Valid passport or national ID
  • Proof of residence
  • Contact information verification

Power of Attorney

  • Legal representative authorization
  • Notarization (if required)
  • Clear scope of authorization

Relevant Agreements

  • Existing contracts
  • Amendment agreements
  • Dispute-related documents

Service-Specific Document Lists

Corporate Legal

📄Articles of incorporation and amendments
📋Shareholder meeting minutes
🏢Business license and permits
💼Board resolutions
📊Financial statements

Compliance Review

🔍Internal compliance policies
📝Business process documentation
⚖️Regulatory requirement checklist
🛡️Risk assessment reports
📈Compliance training records

Intellectual Property

©️IP registration certificates
🔬Technical documentation
📋License agreements
🎨Original creation files
🔍Infringement evidence

Due Diligence

🏛️Target company basic information
💰Financial records and audit reports
📜Material contracts list
⚖️Legal dispute records
🏢Organizational charts

Dispute Resolution

📋Statement of disputed facts
💌Communication records
📑Relevant contracts
📸Evidence materials
💸Proof of damages

Contract Review

📄Contract text for review
🎯Business background explanation
📊Risk tolerance requirements
🔄Previous similar contracts
⏰Review timeline requirements

Document Format Guidelines

Electronic Document Requirements

📎
PDF Format

Preferred for formal documents, supports digital signatures

📝
Word Documents

Easy to edit and review, .docx format supported

📊
Excel Spreadsheets

Financial data and listings, .xlsx format supported

Document Quality Standards

✓Clear and readable, minimum 300dpi resolution
✓Complete pages, no obstruction or missing parts
✓Reasonable file size, max 50MB per file
✓Clear file naming with date and version

Confidentiality Requirements

🔒
Encrypted Transmission

Sensitive documents require password protection or encrypted transmission

🛡️
Access Control

Restrict document access with view and edit permissions

📋
Watermarking

Important documents should include watermarks and copyright notices

Document Submission Process

1

Document Organization

Organize required documents according to checklist, ensure completeness

2

Format Verification

Verify document format compliance and clarity

3

Secure Upload

Upload documents through secure channels, receive confirmation

4

Review Confirmation

Legal team reviews documents, provides feedback on additional requirements

Frequently Asked Questions

Can I submit photocopies?

Clear photocopies are generally acceptable, but some procedures may require originals or notarized copies. We will specify requirements for each case.

Do documents need translation?

Non-English documents typically require official translations. We can assist in arranging certified translation services.

How is document security ensured?

We use enterprise-grade encryption systems. All documents are processed and stored in secure environments, strictly adhering to attorney-client privilege.

What if documents are incomplete?

We will begin analysis based on available documents and provide a detailed list of additional required documents. Service progress will not be halted.

How long are documents retained?

In accordance with legal requirements and industry standards, client documents are securely retained for at least 7 years, then securely destroyed.